Check Printing Software - Enterprise Check Printing

Check printing software is an online solution that helps businesses create, manage, print, and mail check payments without handling every step manually. SmartPayables combines cloud-based check management with professional printing and mailing, giving finance teams a more efficient way to issue vendor, employee, and other business payments while maintaining visibility and control.

Tired of spending endless hours organizing and mailing checks to vendors, contractors, and employees? Our cloud-based check software and online check writer automate this entire process for you, allowing you to print checks online.

KEY FEATURES AND BENEFITS

SmartPayables check printing software programs provide a user-friendly, seamless experience with easy 24/7 access, whether you're looking for small business or enterprise payroll solutions. With this check-writing software, you can manage users, accounts, check payments, and reports from one online portal. Reduce your stress and improve your online payment processing with our powerful business check printing software solution.

  • USER MANAGEMENT

    Add, remove, or edit users with the click of a button. Assign permission rights to certain users (members of your team) in the system. Permission types include bank and checking accounts, documents, payments, reports, and users.

  • BANK ACCOUNT INTEGRATION

    Sync your bank account and approve check proofs prior to sending them to your vendors. Easily add multiple sub-accounts, and upload multiple bank accounts at once or individually.

  • COMPREHENSIVE REPORTS

    Run reports on all payment types from the same account where you order business checks online. These include expired, canceled, pending release, posted, processing, reissued, returned, and sent payments. You can also export the report to review and keep on file or to review with your team.

check writing software

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ENTERPRISE CHECK PRINTING SOFTWARE

If you're looking for software to print checks, you deserve the software with the best features and customization. Whether you own a small business or are in charge of all your check payments at an enterprise-level company, get access to custom-made, scalable solutions with SmartPayables intuitive check-writer software.

Our enterprise payroll software works with basically any accounting software due to pre-made integrations that connect our software to popular accounting software. If you use QuickBooks online enterprise payroll, our QuickBooks online integrations make connecting our software to your system a painless experience. You'll get access to our check printing and enterprise payroll services almost immediately.

Custom-made Solutions for Enterprise Payroll Systems

While we have plug-and-play solutions for the best enterprise payroll software, we also know that clients' choice of software varies. Rather than switch over to a new system, we can work to integrate your system into ours so that your enterprise employee payroll solution stays intact. Our team of highly skilled developers can create custom APIs that allow our software to communicate with your accounting software of choice, ensuring everything goes smoothly for the enterprise payroll department.

SMART INTEGRATIONS MAKE LIFE EASY

ELIMINATE + PREVENT DUPLICATES

Take the pain out of duplication. If the SmartPayables system recognizes any duplicate payments after they are uploaded, you will automatically be notified by email, and the payments will be flagged. You can access flagged payments in the “repair queue” or “notifications” tab and approve one to be sent out.

SEND RUSH PAYMENTS

As a busy business owner or large organization, sometimes documents need to be sent out at the last minute. Our business check printing solutions have you covered. Know that you have same-day mailing options to take the worry out of writing and mailing checks. If your file is uploaded before 9 AM MST, the payments will be printed and mailed on the same day with no additional fees. You can even request same-day printing by 11 AM MST if you miss the cut-off time, though you will be charged a minimal fee.

MANAGE APPROVAL WORKFLOWS AND PAYMENT BUNDLES

Do you need to bundle your entire file of payments into one central location? The SmartPayables self-service portal simplifies this process for you. In the “upload payment file” section of your portal, upload your CSV file and press upload. Before confirming, you will have the option to bundle your payments. Then you’re good to go.

TRACK + SHIP VIA FIRST CLASS MAIL

We make online payment tracking simple. You can access all tracking information by going to the "payments" tab in the main menu. We integrate all tracking data from the USPS postal service to ensure you know the status of your mail. The three status variations include “entered mail stream," "estimated delivery date," and "marked for return.” On average, 10% of USPS first-class mail does not get scanned. This is one of the reasons why we offer this feature for free.

FULLY-AUTOMATED CHECK PRINTING SOFTWARE FEATURES

Send Future / Post Dated Checks

Send Future / Post-Dated Checks

The “future dated checks” feature allows you to plan check deliveries in advance. To enable this feature in your account, you will need to add a column to your CSV files that reads “Date To Send” (i.e., 3/22/24). This indicates that you want to add this payment to the SmartPayables system. But your payment won’t be sent out until the date indicated.
Monitor Document Statuses

Monitor Document Statuses and Approve Checks

If you want to receive email notifications about the status of your documents and checks, you can do so in your client portal under the “bank accounts” tab.
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ADDRESS CLEANSING

SmartPayables offers much more than the best check writing and printing software. When you submit a check payment to us, we will run the addresses through USPS’s address cleansing database. You will be notified if an address in your payment data does not match the USPS database address. These payments will be moved into the repair queue for your review and are automatically fixed by our experts.
We offer three different address cleansing packages:
Basic plan

Basic

Corrections will be made to all addresses needed.
platinum plan

Premium

Corrections will be made to all addresses needed, and reports will be made available after.
premium plan

Platinum

Corrections will be made to all needed addresses, corrections for recipients who have moved will be made, and reports will be made available afterward.
Learn More

KEEP TRACK OF EVERY DETAIL

application

TASK REMINDERS & “TO-DOS”

On the left side of your dashboard, you will see a list of tasks and how many of each item you need to complete. For example, these tasks may include payment repair queue, payment approval queue, payment export files, and returned bank accounts.
quick action notifications

MANAGING NOTIFICATIONS & QUICK ACTIONS

You can access recent notifications in your portal up to 24 hours after they are made available. “Quick actions” allow you to add payments and create checks, upload payment titles, add documents, or upload document batches quickly from your dashboard.
Billing & Processing System

BILLING & PROCESSING SYSTEM

You will be billed every Monday for the previous week. Once your invoice is ready, you will be notified via email. On your personal dashboard, you can access these documents through the “billing tab” in the main menu.
Check Writing and Printing Software That Supports Your Business

CHECK WRITING AND PRINTING SOFTWARE THAT SUPPORTS YOUR BUSINESS

Outsourced check printing and document mailing software from SmartPayables makes business payment processing more efficient than ever. With our software solutions and support team, you’ll have the tools to optimize your spending and cash flow, saving your business time and money. Learn why SmartPayables is one of the best checking printing companies for your business. Contact us today for a quote.

ARE YOU READY TO GET STARTED?

Sign up today. One of our experts will contact you to learn about your goals and schedule a demo.

Frequently Asked Questions About Check Printing Software

Check printing software is a digital platform that businesses use to create, manage, approve, and track check payments. Depending on the solution, it can also connect check creation with professional printing and mailing. SmartPayables combines online check management with outsourced fulfillment, helping businesses reduce the manual work involved in issuing physical checks.

SmartPayables allows authorized users to manage check payments through a secure online client portal. Businesses can create and review payments, manage users and bank accounts, approve checks, monitor payment statuses, access reports, and track mailed items. Once a check is ready for fulfillment, SmartPayables handles the professional printing and mailing process.

Business check printing software can benefit finance teams, accounts payable departments, payroll teams, and enterprises that regularly issue physical checks. It can be especially valuable for organizations processing large numbers of vendor payments, payroll checks, customer refunds, settlements, or other recurring disbursements that would otherwise require significant in-house resources.

Yes. SmartPayables offers custom API integrations that can connect its platform with existing accounting, ERP, payroll, and other business systems. This allows organizations to maintain their existing financial technology while creating a more automated check printing and mailing workflow.

Security depends on the platform and the processes used to fulfill payments. SmartPayables provides user permissions, payment approval capabilities, secure account management, duplicate-payment detection, address cleansing, reporting, and secure physical check printing features to help businesses maintain greater control over their payment workflows.

Yes. SmartPayables supports multiple users, bank accounts, and sub-accounts. Administrators can assign permissions to control which users have access to specific accounts, documents, payments, reports, and other functions. These capabilities can be particularly useful for enterprises managing multiple teams, entities, or payment workflows.

Yes. SmartPayables provides both check printing software and outsourced check printing and mailing services. Instead of maintaining printers, check stock, envelopes, postage, and fulfillment processes internally, businesses can use SmartPayables to manage the physical production and mailing of approved checks.

Yes. Same-day processing is available for qualifying orders submitted before the applicable cutoff time. Businesses facing urgent payroll, vendor, settlement, or other payment deadlines can also choose expedited USPS and FedEx delivery options when available.

SmartPayables includes duplicate-payment detection that can identify potentially duplicated payments and flag them for review. Users can then examine the flagged payment before deciding whether it should be approved, helping finance teams catch potential mistakes before checks are mailed.

Positive Pay file generation is not automatically included with every SmartPayables account. However, Positive Pay functionality can be developed as part of a custom integration based on a business’s bank, file specifications, and payment workflow requirements.

Outsourcing can reduce the time, equipment, supplies, and staffing required to manage physical check fulfillment internally. For businesses issuing checks regularly or at high volumes, combining check printing software with outsourced fulfillment can create a more scalable process while allowing internal finance teams to retain oversight of approvals, accounts, reporting, and payment activity.

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